WI HANDBOOK – A GUIDE TO RUNNING A WI
This booklet is out of date any WIs wishing to seek advice should contact their WI Adviser or refer to ‘My WI’.

DELEGATES
One of the most important contributions any member can make is to become a Delegate at a Federation or NFWI meeting.  One Delegate per WI is appointed to represent the WI.  Helpful information for Delegates can be found on ‘My WI’.

ASSOCIATED COUNTRYWOMEN OF THE WORLD (ACWW)
The National Federation of Women’s Institutes is affiliated to the ACWW which represents a world wide organisation of countrywomen and homemakers, its nine million members in some 300 different Societies come from over 60 countries throughout the world.

The Pennies for Friendship collection made at WI meetings is our voluntary contribution to the work of that organisation, which each year focuses attention on special projects aimed at improving the basic conditions, particularly of women and children in the under-developed parts of the world.
The ACWW representative is Roberta Eales, Bawtry WI.

GROUPS
The WIs in the Federation are organised into Groups.  Groups provide opportunities for furthering friendship between members of neighbouring WIs and by joining together as a Group, WIs can accord more expensive speakers than they could individually.  Many Groups organise social activities for their members as well as two Group meeting a year.

SUBSCRIPTIONS
Subscription for 2019 is £42 to include 8 copies of the membership magazine WI Life. Subscription is allocated as follows:

Each WI retain £20.50
The Federation receive £9.80
NFWI receive £11.70

A Dual member pays £42 to her first WI and £20.50 to any other WI.  Subscriptions are reviewed in October and members pay their subscription in January.

New members joining the WI for the first time i.e. who have not previously been a member of any WI in the past 10 years, will pay a pro-rata subscription depending on the quarter in which they join.


DUAL MEMBERSHIP – the constitution allows only one full membership although a member may join one or several WIs in addition to her first WI.  In her first WI a member will pay a full annual subscription consisting of WI, Federation and National proportions. In her second WI or any additional WIs a member will only pay the proportion of the annual subscription which is retained by that WI.  A Dual member cannot vote on Federation or National affairs at her second WI.  If a member is already an Officer at her first WI to allow her to take an Officer’s role, the second WI would have to seek permission from the Board of Trustees.

ASSOCIATE MEMBERS - may visit a WI (on production of a membership card). Further details are available from NFWI.

As an NFWI Associate, for an annual subscription fee of £52, you will receive:

·         Eight editions per year of WI Life, the WI membership

          magazine
·         National and federation newsletters
·         A copy of the Annual Review
·         Invitations to events throughout the year
·         The opportunity to take part in national competitions and

          campaigns
Associates also gain access to My WI, the dedicated WI membership site.

PROGRAMME PLANNING
For some members their experience of the WI is limited to the monthly meeting so it is essential to make this informative and interesting, friendly and entertaining. There is a special Programme Planning section on ‘My WI’.

STATIONERY
WI stationery can be ordered from the Federation office by post/email and will be invoiced including postage, if relevant.  Alternatively you can come into the office to collect any stationery you need.  A Stationery Order Form can be found on the ‘Downloads’ page on our website.

WELCOME TO THE WI IN SOUTH YORKSHIRE

DENMAN DIP
This is held every year and drawn at the Federation Annual Meeting.  To enter, members put £1 in an envelope with their name and WI on the front. The envelopes are collected and a draw is made – the proceeds are awarded to the winner to contribute towards a Federation visit or a course of their choosing at Denman.

DENMAN BURSARY
The Federation awards this every 2 years.  All WIs are entered and the draw is made at the Federation Annual Meeting.  The winning WI then decides which of their members will receive the Bursary and they choose the course they would like to attend at Denman.  This Bursary covers a 2 night stay at the College.

FEDERATION MEETINGS
The Federation Annual Meeting takes place in March/April on a Saturday and starts at 11.00 am and finishes usually around 4.00 pm.  Every WI is entitled to send a Delegate (free of charge) together with as many visitors as they wish (occasionally numbers have to be restricted because of fire regulations and each WI is allocated seats depending on how many members it has).  We do our utmost to ensure that everyone who wants to attend can do so.

CO-OPTION

Members can be co-opted on to any Committee if there is a need . This power is useful, especially if a member with a special talent or ability is needed on a Committee.

NEWS ‘ N ‘ VIEWS
This is our main communication tool with the WIs in the Federation, containing news of all the events being held plus any news sent in by WIs. It is published monthly and sent to WI Secretaries usually the 3rd week of the month for distribution at the next WI meeting.  Some WIs opt to have one copy sent electronically which is then distributed amongst their members by email.  A copy can be sent directly to a member’s home on payment of copy and postage fees.

If you would like to place a regular order for the News ‘n’ Views, please ask your WI secretary to arrange it for you.

The WI Secretaries’ copies of the newsletter also have Application Forms for tickets or places at the various events organised by the Sub-Committees.  All events have a closing date and we appreciate your co-operation in adhering to them.

MCS – MEMBERSHIP COMMUNICATION SYSTEM
NFWI has set up this register of members.  It is accessed via the NFWI website www.theWI.org.uk.  However the information is not stored on the internet.  It is stored on a secure dedicated server; it is protected by a firewall which gives protection against hackers and viruses and tracks all inward traffic.  All virus software is automatically updated. These security measures are the same as those used by banks to protect details of their customers’ bank accounts.

New members need to be added to the system as soon as they join and those who are no longer members must be marked as 'inactive'.  Information about Officers must also be kept up to date.  If you need any help or information please contact the Federation Office who will be happy to help.

GENERAL OFFICE INFORMATION
The office is open on Tuesdays and Wednesdays from 10.00 am to 3.00 pm.  Staff are happy to help with any queries and if they cannot help then they will find someone who can.

Details of office closures due to staff holidays are posted in the newsletter.  If the office is closed or unattended you can email us or leave a message on the answer machine and they will be dealt with as soon as possible on return to the office.

SOUTH YORKSHIRE WIs OFFERING HOSPITALITY STOPS
Please contact the Federation Office for further details.

THE WI BULB SCHEME
This is run in conjunction with Walkers Bulbs.  The Federation acts as a retailer, offering first class bulbs to members, the profit of which comes to the Federation. Julia Betts, of Carr WI is the representative to contact for further information.

ABOUT US

FEDERATION 50/50 CLUB
Members and friends are invited to make donations to the Federation in the sum of £10 for one year.  Each contributor will be allocated a number or a group of friends may share a number.  A personal cheque can be used to forward the members’ combined contributions to the Federation office.  A WI MAY NOT HOLD A NUMBER.
These numbers will be entered into a draw which will be made at each monthly meeting of the Board of Trustees. Cash prizes will be awarded monthly. Prizes will be increased if there is a greater entry. A grand draw is also held at the Federation Annual Meeting where the winner will be awarded £100.

MY WI
A dedicated Member only website with lots of useful information, online courses and ‘how to’ pages on the NFWI website.
To use My WI you just need to register your personal email address.
Information on Resolutions and other relevant material can be found on ‘My WI’.
As an NFWI Associate, for an annual subscription fee of £52, you will receive:

·         Eight editions per year of WI Life, the WI membership 

          magazine
·         National and federation newsletters
·         A copy of the Annual Review
·         Invitations to events throughout the year
·         The opportunity to take part in national competitions

           and campaigns

Associates also gain access to My WI, the dedicated WI membership site.

Copyright ©​  South Yorkshire Federation of Women's InstitutesAll Rights Reserved.


GENERAL NFWI INFORMATION
NATIONAL FEDERATION OF WOMEN’S INSTITUTES (NFWI) – all WIs in England, Wales, the Channel Islands and the Isle of Man are joined together to form the National Federation, which has its central office at 104 New Kings Road, London SW6 4LY. Tel: 020 7371 9300.

ANNUAL MEETING takes place in June. The venue alternates between London and the provinces to enable as many people as possible to attend. The Delegates debate the Resolutions, (one Delegate per four WIs) which form the policy to be worked on by the NFWI, review the constitution of NFWI and hear Speakers of national importance.

AUTUMN NATIONAL COUNCIL – aims to forge closer links and better liaison between WIs, Federations and the National Federation. Once a year the Chairman and Treasurer of each Federation meet the NFWI Board of Trustees and staff to discuss matters of policy and the future of the movement.  Matters on which members are required to vote are often made at the National Council Meeting.

SOUTH YORKSHIRE FEDERATION OF WOMEN'S INSTITUTES